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When to make a new entry


Guidelines for determining when to create a new game/expansion/accessory on BGG.


In general, each entry (for a game, expansion or accessory) on BoardGameGeek should represent a single product that is (or was) available. Different products get different entries. If two products are essentially the same, save for the language or cosmetic properties, they become versions under the same entry.

However, there are many exceptions to this:

  • A few series of promo cards have become so large that they've been combined in a single entry: Agricola: L-Deck, Munchkin Promotional Bookmarks, Munchkin Promo Cards, and Fluxx Promo Cards. These are exceptions, normally, promo cards that are available separately all get their own entry.
  • A product that is sold in random packs gets a single entry for the entire set or "wave". The actual products (booster packs, fat packs, etc.) get listed as a version under that entry, even if they are actually different. This also applies to non-random products, if everything that is included in those products is also available from the random products. (E.g. a fixed CCG deck would get a version under the general entry, if all its cards were part of that set and also available from the random packs.)
  • A product that relates to different games have its own (compilation) entry, as well as an entry for each game.
  • Games that have multiple core items may get a "Game System" entry that doesn't correspond to an actual product, but that represents the game as a whole.

More detailed guidelines are listed here:

If everything relates to one game

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I: A game is released that contains the base game and a previously released expansion

In the database is a game 1 and an expansion 1A. A new version 1' is published, which includes the base game and expansion 1A.

Result: A new game entry 1' is added, which contains 1 and 1A.

Example: Im Schutze der Burg (Limited Edition)

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II: A game is released that contains the base game and a previously unreleased expansion

In the database is a game 1. A new version 1' is published, which includes the base game and a previously unreleased expansion 1A. 1A is not available separately.

Result: A new game entry 1' is added, which reimplements 1.

Example: Onirim (second edition)

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III: A game is released that contains the base game and an accessory

In the database is a game 1 and an accessory 1A. A new version 1' is published, which includes accessory 1A.

Result: 1' is added as a version of 1.

Example: Agricola with cubes/animeeples

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IIIa: A game is Kickstarted. There are Kickstarter-exclusive upgraded components (i.e., metal coins instead of cardboard)

Result: If the components come in the game box itself, the game is added to the database with a regular version and a Kickstarter version.

  • If backers receive the regular retail box and then upgraded components outside of the box, the game will have one version and an accessory entry.

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IV: An expansion collection is released that contains previously unreleased expansions

In the database is a game 1. A new expansion collection 1A is published, which consists of 1AA, 1AB and 1AC.

Result: 1A is added to the database. 1AA, 1AB and 1AC do not get any entries - they are not split off.

Example: Snowdonia: Essen 2012 Promo Cards

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IVa: A kit for a tournament (or similar event) is released that contains previously unreleased expansions

In the database is a game 1. A new tournament kit 1A is published, which consists of 1AA, 1AB and 1AC. 1AA, 1AB and 1AC are prizes that are supposed to be given out to different participants at the tournament. Since no-one would normally own the entire kit, the kit does not get an entry, but the individual parts do.

Result: 1AA, 1AB and 1AC are added to the database.

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V: An expansion collection is released that contains a previously released expansion and a previously unreleased expansion

In the database is a game 1 with expansion 1A. A new expansion collection 1B is published, which consists of 1A, 1BA and 1BB.

Result: 1B is added to the database. It contains 1A. 1BA and 1BB do not get separate entries.

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VI: A game is Kickstarted. There are Kickstarter-exclusive expansions 1A ... 1Z. All backers get all of these, and they will not be available separately after the Kickstarter.

Result: The game is added to the database, together with a single bundled expansion. 1A ... 1Z do not get separate entries.

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VII: A game is Kickstarted. There are Kickstarter-exclusive expansions 1A ... 1Z. They are all available separately (so not all backers get the same set)

Result: Game 1 and expansions 1A ... 1Z are added to the database.

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VIII: A game consists of multiple different products 1A...1Z. None of the products is playable on its own, i.e. you need multiple products before you can play the game.

Result: An entry is made for each product 1A...1Z. In addition, a "game system" entry is made for the entire game. 1A...1Z are linked as expansions to the game system entry.

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IX: A game consists of multiple different products 1A...1Z. There are multiple core sets, and no single item can be identified as "the" basic game.

Result: An entry is made for each product 1A...1Z. In addition, a "game system" entry is made for the entire game. 1A...1Z are linked as expansions to the game system entry.

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If the parts relate to more than one game

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X: An expansion collection for more than one game

In the database is a game 1, a game 2 and a game 3. A new expansion collection X is published, which consists of 1A, 2A and 3A.

Result: If X can be separated into 1A, 2A, and 3A (1A could be sold and 2A and 3A would still be complete, except for perhaps the rules and generic dice), X, 1A, 2A, and 3A are added to the database. X contains 1A, 2A, and 3A.

If X cannot be separated, only X is added.

Example: Ystari Box or Treasure Chest

Note: If an expansion has not been released separately, a version is not created. The header shows the items in which it is contained. It is also helpful to include a note, "This expansion has not been released separately, but can be found in..."

If you would like to add a custom version to your collection, please see Creating custom versions in your collection and selecting custom representative images

Example: Puerto Rico: Expansion II – The Nobles

Note: When a game is re-released with an expansion, and that is the only time the expansion has been published, the expansion does not get a separate entry. See A game is released that contains the base game and a previously unreleased expansion, above.

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XI: An expansion collection for more than one game where an expansion already exists

In the database is a game 1, an expansion 1A, a game 2 and a game 3. An expansion collection X is published, which consists of 1A, 2A and 3A.

Result: If X can be separated into 1A, 2A, and 3A (2A could be sold and 1A and 3A would still be complete, except for perhaps the rules and generic dice), X, 2A, and 3A are added to the database. X contains 1A, 2A, and 3A.

Note: 1A would have a version for its separate release. Versions would not be created under 1A, 2A, or 3A for the "expansion collection edition". The header shows the item(s) in which they are contained.

If you would like to add a custom version to your collection ("expansion collection edition"), please see Creating custom versions in your collection and selecting custom representative images

Example: Puerto Rico: Expansion I – New Buildings

If X cannot be separated, only X is added. X contains 1A.

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XII: In the database is a game 1. A game 2 is published, which contains a promo card 1A.

Result: 2 and 1A are added to the database. In the More Information section of 2 it is mentioned that it contains 1A; in the More Information section of 1A, it is mentioned it was included with 2.

Example: Revolution: The Dutch Revolt 1568-1648 contained a "Condotierre" card for The Prince: The Struggle of House Borgia.

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XIII: In the database is a game 1. A game 2 is published, which contains some content that can be used in game 1.

Result: Game 2 is added to the database. In the More Information section of 2, it is mentioned how you can use it for game 1.

Example: DungeonQuest (third edition) contains hero cards for Runebound and Descent. You cannot fully separate the expansions for these games.

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XIV: Existing games later released together in one box

Games A and B exist in the database. They are later released together in one box, C (which is not a Miscellaneous Game Compilation).

  • If they are the same, just combined, a new entry C is made, which contains A and B.
  • If A and B were changed enough so that A' and B' are reimplementations, C should be a reimplementation of A and B.
  • If C can be separated into A' and B' (A' could be sold and B' would still be complete, except for perhaps rules and generic dice), C, A', and B' are added to the database.

Note: If a game has not been released separately, a version is not created. Versions would not be created for the "C edition" under A, B, A' or B'. Their headers show the item(s) in which they are contained. In the case of A' and B', if they receive separate entries, it is helpful to include a note, "This item has not been released separately, but can be found in..."

If you would like to add a custom version to your collection, please see Creating custom versions in your collection and selecting custom representative images

Example: 1914: Glory's End / When Eagles Fight, which reimplements the earlier editions, and has a double-sided map (cannot be separated)

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XV: Multiple previously-unreleased games released together in one box

Four games, A, B, C, D, are released together in one box, X.

Result: If X can be separated into A, B, C, D (A could be sold and B, C, D would still be complete, except for perhaps rules and generic dice), an entry is added for the box (X) and A, B, C, D. X contains A, B, C, D.

Example: Mü & More

Later, B and C are reprinted together. A new entry is made, Y, which contains B and C.

If X and Y cannot be separated, there would be two entries, X and Y.

Example: The Great War in the East

Note: If a game has not been released separately, a version is not created. The header shows the item(s) in which it is contained. It is also helpful to include a note, "This game has not been released separately, but can be found in..."

If you would like to add a custom version to your collection, please see Creating custom versions in your collection and selecting custom representative images

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